The budget monitoring system offers an integrated solution for the administration of the Integrated Supply Program so that the using organization is able to control and monitor the expenses budget and the supplies of the beneficiary organizations in general.
Budget monitoring ensures that resources are used for their planned purposes and are properly accounted for to internal or to external bodies. This is to ensure the economic, effective and efficient use of resources and the identification of potential opportunities and/or problems and the taking Of corrective action the monitoring of distinct areas of activity, the ability to devolve budget monitoring for specific areas to individuals with operational responsibility and/or reporting requirements, The ability to allocate resources locally to reflect local priorities, The ability to quickly identify areas of over and under performance.
Dish-advantage EDEN – PENROSE Budget Monitoring system of DMS Budgets can be seen as pressure devices imposed by management, thus resulting in a) bad labor relations b) inaccurate record-keeping. Departmental conflict arises due to: a) disputes over resource allocation b) departments blaming each other if targets are not attained; It is difficult to concise personal/individual and corporate goals. Waste may arise as managers adopt the view, “we had better spend it or we will lose it”. This is often coupled with “empire building” in order to enhance the prestige of a department. Responsibility versus controlling, i. . Some costs are under the influence Of more than One person, e. G. Power costs. Managers may overestimate costs so that they will not be blamed in the future should they overspend. Project Overview The Department of Environmental and Natural Resources PENROSE is indeed having a problem with the budget and monitoring of their annual budget until owe they still do business in a very older way using excel. The aim of this project is to develop software that will solve their problem. EDEN-PENROSE Budget and Monitoring System is software capable of manipulating their annual budget in a fast and easiest way.
The system will allow their budget officer to communicate with the software alone and can easily add and update activities. 3 Client Budget Officer BUMS Budget and Monitoring System Figure 1 . 1 Budget Monitoring System Conceptual Framework The conceptual Framework as seen in Figure 1. 1 shows the Client, Budget Officer and the DMS System for budget and monitoring. The system begins with the client where in the information is given to the budget officer. He/she then inputs the data into the Budget Monitoring System (BUMS) to keep track on that certain record. The BUMS will automatically generate a code that can be viewed by the budget officer.
He/she then assigns back the code to the client. The creator of this project aims that the monitoring system should produce a positive outcome that can somehow help the person in charge to lessen the workload and deliver the reports on time. The output shall be given to the erect beneficiary which is the EDEN – Provincial Environment and Natural Resources Office located at Manually City, Buckskin. 4 Objectives The main goal of this project is to develop an automated Budget and Monitoring System (BUMS) for the Budget Officer of EDEN – Provincial Environment and Natural Resources Office.
Specific Objectives L] To gather necessary data/requirements at the EDEN-PENROSE for the system C] To analyze the parameters needed for the Budget and Monitoring System (BUMS) II To design a BUMS based on the data gathered C] To develop a BUMS using an open source software C] To build and test the system for verification and validation. CLC To allow the budget officer of EDEN-PENN Office to communicate with the software alone and can easily add and update activities. Monitoring minimum or maximum amount in the company has been one of the largest problems of the budget officer.
A part of it is in the budgeting and monitoring Of the information’s given by different clients. As observed and experience of the people in the 5 accounting section, submission of reports sometimes can be delayed due to manual input of the records in the spread sheet (Microsoft Office -? Excel). With the capability of the team to do this project, the automation of the BUMS is possible and everything can be done in such little time with less effort. Scope and Limitation This project focused only on the budget and monitoring part of the accounting section and not the whole process.
All data was gathered at EDEN – Province Environment and Natural Resources Office of Buckskin and it is said to be implemented there only. The systems design and functionalities were only limited according to the information of the client and the budget officer’s data set on hand. Definition of Terms Definition of terms EDEN – Department of Environment and Natural Resources (EDEN) is the primary agency responsible for the conservation, management, development, and proper use of the country’s environment and natural resources.
PENROSE – Provincial Environment and Natural Resources Office Voucher ; A voucher is a certificate or document that either allows you to purchase something or proves that you paid for something. A voucher is sometimes valuable. Microsoft Vision- is a diagramming and vector graphics application and is part of the Microsoft Office family CAMP-is a free and open source cross-platform web server solution stack package, consisting mainly of the Apache HTTP Server, Myself database, and interpreters for scripts written in the PH and Perl programming languages.
Obligation- The legal responsibility to meet the terms of a contract. If the obligation is not met there is often recourse for the other party to the 7 Bootstrap- is a free and open-source collection of tools for creating websites and web applications. It contains HTML- and CSS-based design templates for typography, forms, buttons, navigation and other interface components, as ell as optional Experimentation’s PH- is a server-side scripting language designed for web development but also used as a generalship’s programming language. 8 REQUIREMENTS ANALYSIS 1.
User Interface C] For the system users easy understanding such understandable icons should be provided by the system. The System should have readable texts, labels, buttons that should work according to the corresponding functions C] There should be harmony on the color combinations used by the system. D The menu should provide all of the features and program and should work according to the function that it corresponds. . Functional Requirement C] The system shall be equipped with security functions. 0 The system should only operate by the administrator and no other can operate.
The system should allow the administrator to do the Add, delete and any features of the system/ 3. Performance CLC The summary reports, activities and all information Of the system should respond and display quickly to the client. 9 4. User The administrator can view the Financial Record, Obligation Record, Activity Record and Transaction Record. Only the administrator can edit, delete and add such activity and allocate the budget for this. Functional Requirements REQUIREMENT ID REQUIREMENT DEFINITION The system shall direct system administrator 1.
System Log-in to the system log-in if ever the system administrator has a valid surname and password. The system shall transmit 2. Administrator Identification administrator to the system main page. 3. System User Manipulation The system shall provide information on the different records and allows user interaction.